Suppliers, Purchase Orders and Payments in One Place
Maintain a directory of suppliers and their products, create and track purchase orders from issue to receipt, handle PO returns when goods go back, and record supplier payments — all connected to Inventory stock and the Accounting books.
What is Dictode Procurement & Purchase Order Software?
Dictode Procurement is supplier and purchase-order software that keeps a directory of suppliers with their contacts and the products each one supplies, creates and tracks purchase orders from issue through receipt, handles PO returns when goods go back, and records supplier payments — with goods receipts feeding Inventory stock and payments posting through Accounting.
Supplier Directory
Every supplier lives in one directory — company details, one or more contacts, and the specific products each supplier supplies, all in a record you can search and reuse across every purchase.
- Maintain a directory of suppliers with company and contact details
- Attach one or more contacts to each supplier record
- List the specific products a supplier supplies alongside your catalogue
- One supplier record shared across purchasing and payments
Purchase Order Lifecycle
Raise a purchase order for a supplier and the products you need, then track it from creation through to the goods arriving — one record for the whole lifecycle, not a trail of emails and spreadsheets.
- Create purchase orders against a supplier and their products
- Line items capture products, quantities and costs ordered
- Track a purchase order's status from creation to receipt
- See every open purchase order at a glance
PO Returns
When goods do not check out, a PO return sends them back to the supplier with a full record of what was returned — so the purchase order and your stock stay accurate.
- Return part or all of a received purchase order to the supplier
- Every PO return keeps a record linked back to the original order
- Returned quantities are reflected against the purchase order
- A complete return history for every supplier
Supplier Payments
Record what you've paid a supplier against a purchase order and see what's still outstanding — a clear, per-supplier payment record instead of chasing invoices in a separate ledger.
- Record payments made against a purchase order
- See amount paid and amount outstanding per supplier
- A payment history for every supplier, in one place
- Payments stay linked to the purchase order that generated them
Connected to Inventory
A purchase order does not stop at the paperwork — goods receipt against a purchase order (GRN) brings the stock straight into Dictode Inventory Management, so purchasing and warehouse stock never drift apart.
- Goods receipt against a purchase order (GRN) brings stock in
- Received stock lands directly in Inventory Management
- PO returns push returned stock back out of the same records
- Suppliers and their products stay consistent with the catalogue
Connected to Accounting
Supplier payments post through Dictode Accounting, so every payment made against a purchase order shows up in the books without a separate reconciliation step.
- Supplier payments post through Dictode Accounting
- Purchase costs and payments stay visible in the same books
- No separate spreadsheet to reconcile procurement and accounts
- One connected record across purchasing and finance
Related products
Pair this product with the rest of the Dictode stack — one unified data layer, one login, zero duplicate work.
Frequently Asked Questions
What is Dictode Procurement & Purchase Order Software?
Dictode Procurement is supplier and purchase-order software. It keeps a directory of suppliers with their contacts and the products each one supplies, creates and tracks purchase orders from issue through receipt, handles PO returns, and records supplier payments.
How do suppliers and supplier products work?
Each supplier has its own record with contact details and the products it supplies. You attach contacts to a supplier and list their products alongside your catalogue, so purchasing and supplier management share the same data.
What does a purchase order's lifecycle look like?
You create a purchase order against a supplier and the products you need, with quantities and costs on each line. The order is tracked from creation through to the goods being received, with goods receipt (GRN) feeding stock into Inventory Management.
Can goods be returned to a supplier after a purchase order is received?
Yes. A PO return sends part or all of a received purchase order back to the supplier, with a record of what was returned linked to the original order — so both the purchase order and your stock stay accurate.
How are supplier payments tracked?
Payments made against a purchase order are recorded per supplier, so you can see what has been paid and what is still outstanding. Every payment posts through Dictode Accounting, keeping purchasing and the books in step.
Does Procurement connect to Inventory and Accounting?
Yes. Goods receipts (GRN) from a purchase order bring stock into Dictode Inventory Management, and supplier payments post through Dictode Accounting — purchasing, stock and the books all stay connected.
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See how the supplier directory, purchase orders, PO returns and supplier payments work together — connected to Inventory and Accounting.
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